Intelligent Document Management System for the Modern UK Workplace

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Secure. Organised. Compliant. Paperless. In today’s digital world, documents are the heartbeat of your organisation. Whether you’re handling contracts, invoices, HR records, or policies — disorganised documents mean lost time, increased risk, and poor compliance. Enter OxyDMS by OxyCloud — a robust, intelligent Document Management System crafted for UK businesses to manage their content securely, smartly, and in full compliance with regulatory requirements. Introducing OxyHRMS by OxyCloud — an intelligent, comprehensive Human Resource Management System designed for modern UK workplaces.

OxyCloud brings, a new generation of smart, scalable enterprise software designed for digital-first UK organisations. With years of domain experience, deep product customisation, and a dedicated UK support team, we help organisations move towards a paperless, efficient, and secure future.

Why UK Businesses Choose OxyDMS

  • Purpose-built to align with UK legal and compliance standards
  • Fully GDPR-compliant document lifecycle management
  • Centralised, secure storage with instant retrieval
  • Automated workflows for approvals and version control
  • Seamless integration with Microsoft 365, SharePoint, ERPs, and more
  • Suitable for SMEs, enterprises, and public sector bodies

Core Capabilities of OxyDMS

Document Capture & Classification

Digitise paper documents and ingest digital files from multiple sources. Tag and categorise using metadata, OCR, and intelligent indexing.
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Secure Central Repository

Store all business documents in a highly secure, searchable digital vault with encrypted access and built-in redundancy.
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Project Strategy

Track every edit, comment, and approval. Maintain full visibility with automatic versioning and immutable audit logs.
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Custom Workflow Automation

Build no-code workflows for approvals, escalations, reviews, renewals, and compliance tasks — with notifications and SLA tracking.

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Condition Monitoring & Alerts

Monitor asset performance with data inputs from IoT sensors or manual logs. Trigger alerts for unusual readings, overuse, or missed services.
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Role-Based Access & Permissions

Ensure that only the right people see the right documents. Fine-grained access control by role, department, or hierarchy.
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Retention Policies & Auto Archiving

Define retention rules for each document type, ensuring timely archiving, legal hold, or secure destruction.
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Mobile & Remote Access

Access, review, and approve documents from mobile or web — ideal for hybrid and remote teams across the UK.
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Dashboards & Compliance Reports

Monitor document status, storage usage, pending tasks, and policy breaches through real-time dashboards and audit-ready reporting tools.
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Flexible Deployment for UK Clients

  • Cloud-Based SaaS – Hosted on UK/EU data centres
  • On-Premise – For organisations with in-house infrastructure
  • Hybrid – Combine cloud convenience with local control

Who It’s For

OxyAssets is ideal for UK-based organisations across a range of sectors:

  • Manufacturing & Engineering – Equipment tracking, machine maintenance
  • Facilities Management – Property and utility asset control
  • Healthcare – Medical equipment calibration and service history
  • Education – Management of IT, AV, and campus infrastructure
  • Construction – Tool tracking, maintenance logs, vehicle servicing
  • Local Councils – Parks, public infrastructure, fleet and building management
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