Document Management Software UAE

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OxyDMS

Gain Insights from your content with a complete Solution for Document Management Software Dubai

OxyDMS is a software solution that allows to effectively manage storage, distribution of documents and business processes.

Automated Software Solution to organize documents for better workflow

OxyDMS is a 100% web-based, highly scalable, complete solution for managing / publishing all your documents / circulars / processes electronically. Our Document Management Software in UAE is a user-friendly Platform enables you to efficiently and securely manage documents of any type and quickly accessible for all your users. With OxyDMS, you can share the documents with highly end-to-end encrypted, track their reviews & comments. Advanced Search of Documents, Edit (with version (check-in/out) and audit trail), and Approval for release, etc.

Our solution contains web-based UI that performs operations includes File sharing, setting security roles and audits reports. Integrates all advanced modules for team collaboration, workflow management and approvals in a single software solution. Includes administration tools to manage the user roles, access control, detailed logs of activity and automatic setup as well.

How does Document Management Work?

SunSmart Global makes it easy to securely create and collaborate the documents from any device – smart phones, Tablets, Mobile app supports android, iOS, windows and other operating systems. OxyDMS helps you to get content under control, with seamless information authority that directly transfers to business benefits. Get insights from your content with an eOxy document management system.

With OxyDMS, it enables users to upload the document by scanning the physical document or downloading the digital version. After scanning the documents, the users can index the document with Meta data, enables users to quickly find them by full-text search. OxyDMS is equipped with inbuilt OCR.

We, SunSmart Global Offers Document Management Software Dubai & related services to our clients across the globe. With OxyDMS, you can access all sorts of documents (MS Word, MS Excel, MS PowerPoint, PDF, Text, Images, Drawings, Audio, Video Files) and helps to store the documents.

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Core Capabilities of OxyDMS

Document Capture & Classification

Digitise paper documents and ingest digital files from multiple sources. Tag and categorise using metadata, OCR, and intelligent indexing.
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Secure Central Repository

Store all business documents in a highly secure, searchable digital vault with encrypted access and built-in redundancy.
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Project Strategy

Track every edit, comment, and approval. Maintain full visibility with automatic versioning and immutable audit logs.
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Custom Workflow Automation

Build no-code workflows for approvals, escalations, reviews, renewals, and compliance tasks — with notifications and SLA tracking.

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Condition Monitoring & Alerts

Monitor asset performance with data inputs from IoT sensors or manual logs. Trigger alerts for unusual readings, overuse, or missed services.
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Role-Based Access & Permissions

Ensure that only the right people see the right documents. Fine-grained access control by role, department, or hierarchy.
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Retention Policies & Auto Archiving

Define retention rules for each document type, ensuring timely archiving, legal hold, or secure destruction.
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Mobile & Remote Access

Access, review, and approve documents from mobile or web — ideal for hybrid and remote teams across the UK.
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Dashboards & Compliance Reports

Monitor document status, storage usage, pending tasks, and policy breaches through real-time dashboards and audit-ready reporting tools.
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Flexible Deployment for UK Clients

  • Cloud-Based SaaS – Hosted on UK/EU data centres
  • On-Premise – For organisations with in-house infrastructure
  • Hybrid – Combine cloud convenience with local control

Who It’s For

OxyAssets is ideal for UK-based organisations across a range of sectors:

  • Manufacturing & Engineering – Equipment tracking, machine maintenance
  • Facilities Management – Property and utility asset control
  • Healthcare – Medical equipment calibration and service history
  • Education – Management of IT, AV, and campus infrastructure
  • Construction – Tool tracking, maintenance logs, vehicle servicing
  • Local Councils – Parks, public infrastructure, fleet and building management
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Our clients

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We Build Enterprise Solutions That Build Your Business

Data Security & Compliance

  • Fully GDPR-compliant
  • FullyRole-based access controls
  • UK-based data hosting
  • Encrypted employee records and audit logs
  • Support for ISO 27001 standards
  • Document Retention Policies: Automated for audit readiness
  • Document Retention Policies: Automated for audit readiness
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Contact our UK Solutions Team

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